1. Sign in securely
Use your own username and password. Do not share login details or leave a session open on a shared computer.
PUBLIC USER DOCUMENTATION
Simple guidance for daily hospital workflows.
This site explains how to use DEFINE HIMS and the public E-Site. It is safe to publish: it does not connect to a database and does not contain patient records, screenshots, passwords, API keys, server details, or deployment instructions.
00
PUBLIC WEBSITE
E-Site help guide
Use this guide for public website content such as pages, services, banners, news, contact information, and publishing checks.
01
QUICK START
Before you enter information
2. Confirm hospital
Check the selected company/hospital and financial year at the top of the system before creating records.
3. Search first
Search by patient ID, mobile number, bill number, or name before adding a record. This helps prevent duplicates.
4. Save once
Review required fields, save once, and wait for the confirmation message. Avoid repeated clicks.
5. Verify output
Reopen the saved record or report to confirm the correct information was recorded.
6. Correct safely
Use the approved Edit or Cancel workflow. Do not change records directly through database tools.
02
OUTPATIENT CARE
OPD patient registration
1
Find patient
Search by UHID, mobile number, or patient name. Select the existing patient if found.
2
Register new patient
For a new patient, enter demographics, contact details, doctor, and department carefully. The UHID is generated by the system.
3
Confirm visit details
Review the visit type, consultation fee, payment details, and any required OPD billing information.
4
Print and continue care
Confirm the registration card, token, prescription, laboratory request, or follow-up details as needed.
Registration-card print settings: Authorized users can choose the logo visibility, font, normal text color, and heading color in OPD Print Settings.
03
INPATIENT CARE
IPD admission and discharge
- Search and select the correct existing patient.
- Enter admission date/time, doctor, ward, bed, and clinical details.
- Confirm the system-generated IPD number before saving.
- Record bed movements, charges, clinical notes, and documents through their correct screens.
- Before discharge, verify all billing and clinical information, then prepare the discharge summary.
Safety check: Do not reuse a UHID or IPD number. If a patient or admission appears duplicated, stop and ask an authorized administrator to review it.
04
BILLING & COLLECTION
Create bills carefully
Before creating a bill
- Confirm patient, hospital, date, and financial year.
- Search for an existing bill before creating a new one.
- Verify items/services, quantities, rates, tax, discount, and payment mode.
After saving
- Review total, received amount, due amount, and status.
- Print only after checking the patient and bill details.
- Use the approved correction, cancellation, or collection screen for changes.
05
LABORATORY
Laboratory workflow
1
Select patient and tests
Confirm the patient and ordered tests before billing or collecting a sample.
2
Record sample details
Capture the appropriate collection information and status according to your laboratory process.
3
Enter and review results
Enter results carefully. Use the authorized approval/review workflow before reporting.
4
Issue final report
Verify patient identity, test values, report date, and approval status before printing or sharing.
06
ADMINISTRATION
Settings and access
User rights
Only authorized administrators should add users or change menu permissions. Give the minimum access needed for each role.
Print settings
Use the correct print-setting screen for logos, document layout, and permitted appearance changes. Test with a sample preview.
Master data
Maintain doctors, departments, items, services, taxes, wards, and other masters before they are used in transactions.
Administrator rule: Review an existing setting before changing it. Change one item at a time and test the affected workflow immediately.
07
PRIVACY & SECURITY
Protect patient information
Never publish
Do not publish patient names, UHIDs, mobile numbers, addresses, clinical records, bills, ABHA details, login credentials, reports, or screenshots containing real data.
Share safely
Use only approved channels and the minimum necessary information. Mask or remove patient identifiers from training material and screenshots.
08
FAQ
Common questions
I cannot find a patient.
Search with alternate fields such as mobile number, UHID, or spelling variation. If the patient is not found, register a new patient only after confirming there is no duplicate.
I entered the wrong information.
Use the authorized edit or cancellation process. Do not create a duplicate record to correct an earlier record.
My menu is missing.
Your assigned role may not have access. Contact the hospital administrator to review your required permission.
Can this public site show hospital data?
No. Keep public documentation general. Patient, financial, system, database, and credential details must remain private.